Event Proposal Form - Westbury Arts

Contact Information

Name(Required)

First Last

Email(Required)

Phone

Do you have a board sponsor?(Required)

Yes

I am a board member

A board sponsor is a Westbury Arts board member who provides ongoing support and acts as a liaison between the volunteer and the board of directors. The board sponsor is not responsible for providing financial support.

If you do not have a board sponsor at the time of your submission, Westbury Arts will assign one to you if the proposal is accepted.

Board Member Name(Required)

Event/Program Information

Event/Program Title(Required)

Category(Required)

Please explain:(Required)

Cultural Theme

If applicable.

Briefly describe the event/program:(Required)

Note: If you are proposing an exhibit, you must include theme, focus, and format in your description.

Name of Curator

Curator Website

Is this a juried exhibit?

Will prizes be awarded?

Please describe the prizes:

Will awards be monetary? If so, who will provide the prize money? Will there be ribbons and certificates? etc.

Estimated Start Date

Estimate End Date

Estimated Start Time

Estimated End Time

Will attendees need to purchase tickets or RSVP?

Yes

Note: Westbury Arts uses Eventbrite for ticketing.

All Westbury Arts events are provided with standard marketing materials including a banner, table cloth, brochures, and a donation jar.

Will you need additional supplies and/or materials?(Required)

Yes

Do you plan to provide food and beverages to guests?(Required)

Yes

Please describe the supplies/materials you'll need (If no materials are needed, please type N/A)(Required)

Please describe the food and beverage you'd like to offer (If neither food nor beverageare needed, please type N/A):(Required)

Venue Information

Have you secured a venue?(Required)

Yes

I'd like to hold this event at Westbury Arts' building

Not sure

Venue Name(Required)

Venue Address

Street Street 2 City State Zip

Is there a venue rental cost?

Yes

Please explain the rental cost:

e.g. $____/hour____/day___/event ____

Please describe the venue needed:

Volunteer Information

Do you need Westbury Arts representatives/volunteers at your event?(Required)

Note: As an event coordinator, you are responsible for helping recruit volunteers and delegating responsibilities as stipulated in our Event Coordinator Toolkit.

Approximately how many volunteers will you need?(Required)

Financial Information

Have you secured funding to support the event?(Required)

Yes

Amount Secured(Required)

Funding Type(Required)

Name of Funder(Required)

Budget Information

Please submit the estimated total costs for each category.

Venue Costs

Supplies & Materials Costs

Food & Beverage Costs

Marketing Costs

Talent Fees

Artists, performers, etc.

Stipends

Stipends for Board Directors are subject to approval under Westbury Arts' Conflict of Interest Policy.

Total Estimated Budget

This field is for validation purposes and should be left unchanged.

Westbury Arts Event

Event Proposal