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Westbury Arts Event
Event Proposal
Proposals for 2025 will be accepted through October 27, 2024.
Step
1
of
7
- Contact Information
0%
Contact Information
Name
(Required)
First
Last
Email
(Required)
Phone
Do you have a board sponsor?
(Required)
Yes
No
I am a board member
A board sponsor is a Westbury Arts board member who provides ongoing support and acts as a liaison between the volunteer and the board of directors. The board sponsor is not responsible for providing financial support.
If you do not have a board sponsor at the time of your submission, Westbury Arts will assign one to you if the proposal is accepted.
Board Member Name
(Required)
Event/Program Information
Event/Program Title
(Required)
Category
(Required)
--
Event
Exhibit
Arts Education
Other
Please explain:
(Required)
Cultural Theme
--
Black History Month
Women's History Month
Jazz Appreciation Month
LGBTQ Pride Month
Hispanic Heritage Month
Asian South Pacific Heritage Month
Other
If applicable.
Briefly describe the event/program:
(Required)
Note: If you are proposing an exhibit, you must include theme, focus, and format in your description.
Name of Curator
Curator Website
Is this a juried exhibit?
--
Yes
No
Will prizes be awarded?
--
Yes
No
Please describe the prizes:
Will awards be monetary? If so, who will provide the prize money? Will there be ribbons and certificates? etc.
Estimated Start Date
MM slash DD slash YYYY
Estimate End Date
MM slash DD slash YYYY
Estimated Start Time
HH
:
MM
AM
PM
Estimated End Time
HH
:
MM
AM
PM
Will attendees need to purchase tickets or RSVP?
Yes
No
Note: Westbury Arts uses Eventbrite for ticketing.
All Westbury Arts events are provided with standard marketing materials including a banner, table cloth, brochures, and a donation jar.
Will you need additional supplies and/or materials?
(Required)
Yes
No
Do you plan to provide food and beverages to guests?
(Required)
Yes
No
Please describe the supplies/materials you'll need (If no materials are needed, please type N/A)
(Required)
Please describe the food and beverage you'd like to offer (If neither food nor beverageare needed, please type N/A):
(Required)
Venue Information
Have you secured a venue?
(Required)
Yes
No
I'd like to hold this event at Westbury Arts' building
Not sure
Venue Name
(Required)
Venue Address
Street
Street 2
City
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Armed Forces Americas
Armed Forces Europe
Armed Forces Pacific
State
Zip
Is there a venue rental cost?
Yes
No
Please explain the rental cost:
e.g. $____/hour____/day___/event ____
Please describe the venue needed:
Marketing Information
Will this event/program be open to the public?
(Required)
Yes
No
Is this event/program exclusively for Westbury Arts members?
(Required)
Yes
No
Target Audiences
(Required)
Westbury Arts Members (Adults)
Community Partners (Adults)
Students (Grades K-12)
Other
Please select all that apply.
Other Audiences
Requested Marketing
(Required)
Flyer/poster
Postcard
Press release
Website event listing
Submission to public online listing services
Email to Membership
Facebook Event
Facebook Listing
Calendar Inclusion
Other
Other Media Requested
Volunteer Information
Do you need Westbury Arts representatives/volunteers at your event?
(Required)
--
Yes
No
Not sure
Note: As an event coordinator, you are responsible for helping recruit volunteers and delegating responsibilities as stipulated in our Event Coordinator Toolkit.
Approximately how many volunteers will you need?
(Required)
Financial Information
Have you secured funding to support the event?
(Required)
Yes
No
Amount Secured
(Required)
Funding Type
(Required)
--
Government Grant
Foundation Grant
Business Sponsor
Individual Sponsor
Name of Funder
(Required)
Budget Information
Please submit the estimated total costs for each category.
Venue Costs
Supplies & Materials Costs
Food & Beverage Costs
Marketing Costs
Talent Fees
Artists, performers, etc.
Stipends
Stipends for Board Directors are subject to approval under Westbury Arts' Conflict of Interest Policy.
Total Estimated Budget
Phone
This field is for validation purposes and should be left unchanged.
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